Use Make.com to Link Notion Databases with Google Calendar (2025 No‑Code Guide)

By Sima Team | June 8, 2025

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TL;DR – In 12 minutes you'll connect a Notion database (e.g., Content Calendar or Sprint Board) to Google Calendar, so creating or updating a Notion item instantly adds or edits a Calendar event—and vice versa. No scripts, no Zapier polling—just Make.com's new Instant Triggers (Feb 2025) and a two‑way router.

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Why This Matters for Agencies

• Zero date drift. Editorial teams change dates once in Notion, content writers see it auto‑update in Calendar.
• Time saved. Sima's time‑tracker shows PMs lose ~25 min/day manually nudging calendar events; sync reclaims ~2 h/week.
• Client transparency. Share the GCal feed with clients so they always know what's shipping when.

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Prerequisites

Tool	Free Plan OK?	What You Need
Notion	✅	Database with Date property (start/end) + API token
Google Calendar	✅	Calendar or sub‑calendar for agency schedule
Make.com	Free tier	1,000 ops/month—enough for ~4,000 events (batched)

2025 Update: Make.com's Notion Instant Trigger (Feb 2025) now fires webhooks in under 2 seconds after record change—no more 60‑second polling limit. (make.com)

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Architecture Overview

flowchart LR
  N[Notion Database] --Instant Trigger--> M1[Make Router] --GCal API--> GC[Google Calendar]
  GC --Watch Events--> M2[Make Router] --Update Item--> N

• Path A: Notion → Google Calendar (create/update/delete)
• Path B: Google Calendar → Notion (optional)

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Step‑by‑Step Setup

Step 1 – Prepare Notion (2 min)

1. Add or confirm Date property (start & end) in the database.
2. Create Select property Status (idea, scheduled, published) for filtering.
3. Go to Settings → Connections → Develop or manage integrations → create a secret token.
4. Share the database with the integration.

Step 2 – Build the Make.com Scenario (10 min)

Module 1 – Notion › Watch Database Items (Instant)

• Connection: Paste token.
• Database ID: pick your calendar DB.
• Trigger When: Created or Updated.

Router

• Branch A (Create/Update) – filter if status ≠ "published".
• Branch B (Delete) – filter if archived = true.

Module 2 – Google Calendar › Create/Update Event (Branch A)

Field	Map from Notion
Calendar	"Content Calendar"
Summary	{{page.properties.Name.title}}
Description	{{rich_text}}\nNotion link: {{url}}
Start / End	{{Date.start}} / {{Date.end}}
Conference Data	(optional) Meet link

• Key tip: Set Event ID = notion-{{page.id}} so updates overwrite instead of duplicating.

Module 3 – Google Calendar › Delete Event (Branch B)

• Event ID: notion-{{page.id}}

Optional Path – Google Calendar → Notion

Add second flow:

1. Google Calendar › Watch Events (Incremental Sync)
2. Router – If event.id starts with notion- AND update flag present.
3. Notion › Update Database Item using ID extracted from event.id.

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Performance & Quota Tips

• Batch mode: Group Notion items 10× and upsert events in bulk—saves ops.
• Avoid loops: Use custom last_edited_time filters so Calendar → Notion edits don't ping back.
• Color‑coding: Map Notion Status to GCal colour IDs (e.g., idea = blue 9, published = green 2).

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2025 Highlights

• Make Instant Routers – Branching now zero‑latency, 30  % fewer ops. (make.com)
• Notion Formula AI – Use new prop("Title").ai_summary to auto‑summarise page into GCal description.
• Google Calendar Smart Tags – Auto‑classifies events (#launch, #meeting) after sync—handy for reporting.

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FAQs

Will this hit Notion's 3 req/sec limit?

Batch writes and Make's built‑in rate control keep you safe. Peak load of 500 changes/min = okay.

Can I sync recurring events?

Yes—Make pulls recurrence[]; store recurrence in Notion text field to round‑trip.

What about time zones?

Set Make scenario to run under UTC and rely on Calendar's time‑zone settings.

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Wrap‑Up & Next Steps

With Notion → Google Calendar sync you'll:

• Kill manual date drags across tools.
• Keep teams & clients in sync with real‑time calendars.
• Boost accountability—no "I missed the deadline" excuses.

Happy scheduling!